As March arrives, many companies enter the final stretch for preparing the annual accounts for the 2025 financial year. This is the first step in the corporate calendar that will continue in the coming months with approval by the general meeting and the subsequent filing with the Commercial Registry. For this filing, companies must use the current official models approved by the Resolution of 26 May 2025 of the Directorate-General for Legal Security and Public Faith, published in the Official State Gazette (BOE) on 3 June 2025.
Although this is an obligation that repeats every year, in practice it is not unusual for issues to arise when the time comes to submit the accounts. Often these are formal or documentation-related matters that can be reviewed in advance.
For this reason, during these weeks it is useful to keep in mind which models must be used, what information must accompany the filing and the key deadlines in the process.
Which filing models are used for annual accounts
To file the annual accounts for the 2025 financial year, companies must use the official models established by the Commercial Registry, which vary depending on the size of the company.
In practice, companies may use three different formats, depending mainly on their size and financial thresholds:
- Standard model, generally used by larger companies.
- Abbreviated model, available to companies that qualify to present simplified accounts.
- SME model, intended for companies that apply the accounting framework for small and medium-sized entities.
Choosing the right format is important. If the wrong model is used, the Commercial Registry may raise formal objections and the filing of the accounts could be delayed.
What documentation must be included in the filing
The filing of annual accounts does not only include the financial statements. In addition to the balance sheet, profit and loss account and notes to the accounts, the Commercial Registry requires additional information to be submitted.
Among other elements, the following must be included:
- The statement of beneficial ownership, identifying the individuals who ultimately control the company.
- The environmental information sheet, which must be completed even if the company’s activity has no significant environmental impact.
- The company’s identification details, such as the CNAE activity code and updated registry information.
Key dates to keep in mind
The legal timeline for annual accounts usually follows the same structure each year:
- Preparation of the annual accounts, until 31 March 2026.
- Approval by the general meeting, until 30 June 2026.
- Filing with the Commercial Registry, within one month of approval, generally until 30 July 2026.
Although the filing takes place later in the year, these weeks are often a good time to review accounting and corporate documentation and prepare the process in advance.
At LEIALTA, we assist companies and directors in reviewing their corporate obligations and preparing the filing of annual accounts.
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